Managing the inbox chaos: crowdsourced tips

Last week, I tackled how I’m working on my inbox management. I’m, however, not an expert. Even though I’ve always dealt with emails, I felt I can learn more from others. Therefore, I’ve reached out to the network on Twitter (and beyond) and crowdsourced some tips on this topic.

#1 No notifications and Apple’s VIP

My colleague and M&C Saatchi PR luminary, Anastasia Leberquier, suggested:

1. Deactivate email notifications! Makes it so much less distracting when you’re head down in a task and you only check your inbox when you have to rather than as soon as you get a notification

2. Rules are king in my book – I have rules set for each and every click group I’m on, which helps me prioritise emails and keeps my actual inbox free for important stuffApple’s VIP setting for emails is good – means that even if you deactivate email notifications, if you nominate 2-3 key people as your VIPs (would recommend these being your top

3. Apple’s VIP setting for emails is good – means that even if you deactivate email notifications, if you nominate 2-3 key people as your VIPs (would recommend these being your top clients, or boss) you will always receive notifications when they email you so you don’t miss it.

#2 Process them into action

A chief strategist and digital innovator, Steve Rubel, suggested:

#3 Tools

A blogger and PR professional, Arianne Williams, shares the app up her sleeve:

Rossouw Nel speaks on project management tools:

Rich Leigh proposes talking your clients into using WhatsApp and other apps:

Max Tatton-Brown, tech expert and PR professional, advises using Asana:

Sarah Stimson, chief executive of Taylor Bennett Foundation says:

#4 Rules and folders

My lunch buddy, and a fellow M&C junior, Oscar Kavanagh, suggested working with folders:

“I think one of the best ways to keep on top of your inbox is to sort your messages into specific folders at the end of the day.”

The experienced marcomms professional, Emma Leech, encourages ruthless unsubscribing:

Ella Minty endorses the follow-up option in the email client:

Digital account director Michael White is also a fan of folder rules:

Arianne Williams on the inbox-tidiness rule number one:

Polish speaking Briton, Patrick Ney, says:

Hannah Myers on getting rid of inbox junk:

#5 Unsubscribe and following-up

All the way from Canada, Judy Gombita, on subscription emails and ignoring pop-ups:

Alan Seymour, sports marketing expert, on smart follow-ups:

***

Thank you to all the contributors!

If you have any suggestions, would like to guest post or give me a feedback, feel free to email me at kl.marcel [at] gmail.com, tweet me @marcelkl or connect with me on LinkedIn. Thanks for stopping by, have a splendid day!

Author: Marcel Klebba

Junior Account Executive at M&C Saatchi PR. Working across the corporate & B2B accounts. Freshly graduated from the PR course at the University of Westminster. Interested in current affairs, tech, social and digital.

Twitter | LinkedIn | Instagram